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Tip #10: Presentation Sharing
Sharing is Caring
WHAT IS A PDF AND WHY USE IT?
Adobe PDF files, short for portable document format, are one of the most commonly used file types today for presentation sharing. They’re compatible with most operating systems and allow users to digitally share presentations. Users have the ability to specify a reasonable file size without the worry of large graphics bogging down computers and fonts defaulting. This format preservation allows people to view a presentation as the author intended. Depending on your version of Acrobat®, it may allow file size optimization when exporting. This is particularly useful for presentation sharing as well as sharing content that’s graphic-heavy over email. And, they will open on most devices whether it be desktop, tablet, or mobile.
The one limitation of a PDF is that it’s primarily meant for viewing and sharing, not editing. So be sure to retain your original native PowerPoint file in the event it requires future updates. However, the PDF’s biggest limitation may also be the greatest asset.
For protecting content and IP, it’s lack of editability can protect your data when you lock print functions and the ability to copy/paste. You can also insert information that stays with the content, so readers always know exactly from where the file came.
PDF’s make presentation sharing and downloading finished content from websites a breeze and are great for e-books and other freebies. It is suggested that you avoid using them to present the functionality is not consistent with PowerPoint. Presentation sharing has gotten simpler over the years, but the navigation methods are still very different from a website navigation and that of a web browser. Most modern web browsers will open them directly in your browser instead of downloading them to your computer. In the off chance your browser can’t do this, it should prompt you to download the file instead. Try clicking the link to see how it works on your computer.